New customs reporting system DMS replaces e-Export: What does it mean for you as an exporter?
Morten Jensen Øllgaard
Co-founder & CEO
There are financial consequences if your company is not ready for DMS
e-Export closes 29th May and is replaced by DMS, which is the Customs Agency’s new system. As an exporter, you will therefore have to deal with the new customs reporting system – DMS. If you are not prepared for how to handle your customs and export registrations, you will NOT be able to export your goods!
You must therefore act if you want to avoid major financial consequences for your company when all new customs declarations must be made in the new DMS (Declaration Management System).
News about DMS
At the Danish Customs Agency you can follow the latest updates. You can get an overview of all the news about the new systems | The Customs Agency
See the schedule and get an overview of the rollout of new customs systems | The Customs Agency.
Why is e-Export closing?
The purpose of DMS is that all paper-based processes must be digitized and harmonized in all EU countries.
It is therefore also now that you must ensure that you complete old export declarations in e-Export and ensure that you are ready for the transition.
I have integrated from ERP to e-Export - what do I do?
If you have a system-to-system solution (e.g. between your ERP system and e-Export) which is specially programmed to integrate with other systems, it is important to prepare yourself for the new integration options that will be available from September 1, 2023.
The AS4 protocol will act as a central element that collects and passes data to the DMS system, so it is necessary to ensure that your system-to-system solution is able to integrate using AS4.
You should start by researching the necessary integration options and applying for access to the test systems so that you can test your system-to-system solution and ensure that it works correctly:
- New data model and information requirements
- New method for data exchange (AS4)
It is important to ensure that the implementation of DMS is secure and compliant, so it is a good idea to start the process as early as possible to avoid any delays or problems.
I have outsourced the handling of customs - what do I do?
If you have outsourced the task, it is also your responsibility to ensure that your partners are ready to use the new system, as you have control responsibility.
Even if your company uses external parties to handle customs processing and registration of shipments, you must ensure that you are ready in good time and that your partners meet the upcoming requirements for that DMS.
The consequence may be that your goods risk being delayed or stranded en route to your customers.
This also applies if you use a standardized software solution that is supplied and maintained by an external party. Always remember that as the sender, you have the final control responsibility. So make sure you take the necessary precautions and work with your partners to ensure a smooth transition to the new system.
What should you do now?
Your own systems and processes must be updated and changed. You can either allocate resources to it, or you can, for example, buy into the tailored industry solution based on user input that we develop.
So if you’re considering integrating yourself, talk to us beforehand. This can save you a lot of IT resources. We develop the DMS integration between our platform and SKAT together with our customers to give users the best experience.
If you are not prepared to use DMS for export and shipment from 1 December 2023, you must have a customs representative submit your declarations until you are ready to transition.
It can be expensive.
Based on the new EU customs code (EUTK), all Danish companies that use the shipping scheme or export goods must use the new DMS Shipping and DMS Export per 1 December 2023.
All countries in the EU must exchange data in the same way, and this means that the majority of the current Danish IT solutions for customs must be changed.
If your company uses a system-to-system solution for export and shipping declarations from a software supplier, then you need to make sure that they are in the process of developing a solution for DMS and that they are aware of the onboarding process that is relevant to them.
If you use e-Export, you must be aware of when the onboarding process for companies that make and submit declarations starts.
If you develop your own customs solution yourself and you have not entered the development environment for DMS, you must apply for access to it here: https://skat.dk/data.aspx?oid=2364489
If you are an exporter and use a customs representative to make and submit your declarations, you must ensure that your customs representative is up-to-date on DMS and ready to use it. In addition, you must also be sure that you have the right information available to your customs representative.
Can we help you?
If there is anything you are in doubt about, we are happy to chat with you. Feel free to send us an email – and we’ll have an open conversation.
You are also welcome to read more about DMS as a subscription solution via the platform. Here you don’t have to deal with integration to the Danish Customs Authority yourself. See all the benefits of a subscription here.
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ABOUT THE AUTHOR
Morten is the Co-founder & CEO of Traid. He is deeply passionate about Danish exports – not least regarding the DMS and DIX project.
Morten Jensen Øllgaard
Co-founder & CEO
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